Currently, companies and startups have encountered the need to optimize and stabilize routine operations, which can be coordinated using modern tools. virtual data rooms. The best of them allow not only to securely store and exchange data, but also to solve the problems of automating work with documents of companies of different sizes and fields of activity, including more distant. first class online data room software provides:
- organization of the entire document flow within the company;
- management of archived documents and records;
- automation of office work (registration of incoming and outgoing correspondence, scanning of documents and transmission to executors in electronic form);
- control of the execution of various tasks with data room services;
- contract negotiation;
- coordination and control of the execution of organizational and administrative documents;
- processing and storage of documentation;
- effective interaction with investors and much more
Additionally, a feature of the best data rooms is the possibility of seamless integration with the operating systems the company already works with, the most common of which is Windows. There is a lot of virtual data rooms on the market today, and to make it easier for Windows-based businesses to choose, we’ve compiled a Top 3 selection of these solutions!
#1 Integrate your Windows operating system with iDeals solutions!
iDeals is a leading service provider. This online data room software occupies a place of choice since it offers a secure dynamic computer space designed to store and study the documents necessary for the proper functioning of any business. Moreover, iDeals syncs perfectly with any operating system, including Windows. Among the many advantages of iDeals, the main ones are:
- Quick and intuitive setup;
- ISO 27001 and SOC2 certificates;
- Complete customization for the needs of each company;
- Multilingual software (11 languages);
- 24/7 customer support;
- Drag and drop file;
- Better security measures.
You can choose a set of data room services benefit from qualified support from a specialist and, depending on this, select a rate: Pro, Business, Enterprise. All information is stored here in a structured form, so that all participants have the most comfortable conditions for efficient, regular and successful work. By working here, you save a lot of money and time. It should be noted that at all stages of work with documents, the process of getting acquainted with the documents of your company members is fully protected. In addition, an authorized person can only access data that the system administrator has determined for him and no others. It allows the virtual data room administrator to track all user actions while working with documents and make necessary adjustments.
#2 Idgard: Trust the high German quality standards!
Idgard also has its place in our Top. This software reliably protects users’ confidential documents with unique software solutions against hacking, viewing, viruses and accidental destruction, allowing Idgard customers to feel completely secure. The documents stored in this electronic data room are often in PDF format. Thus, documents are quickly retrieved, easily read, copied to the user’s medium or, conversely, denied to those who are denied access. Thus, each visitor to Idgard can only access within the limits of his authority. In this case, the administration can authorize the user to access the documents but prohibit specific actions with them. At the same time, business leaders can conduct their analysis of the situation and create new documents that shed light on the nature of the data available on the subject of the transaction. Idgard has the following advantages:
- the data room services prevent loss of user data with automatic backup;
- Ability to sort documents and files in order of relevance;
- Insurance against hosting problems, development errors and third-party services;
- Cybersecurity for Windows, Mac, Android and iOS systems;
- Improved end-user productivity, data access and protection through a multi-factor authentication system;
- Archiving personal or business mail;
- File integrity check;
- Check for viruses and redirects;
- SMS and email notifications.
Idgard has received the most incredible popularity among legal services and consulting companies. It is obvious, as Idgard data room software is ideal for lawyers precisely for detailed work with documents.
#3 Vitrium Security – Turnkey virtual workspace solution compatible with Windows
Vitrium Security virtual data room offers tools for organizing work with electronic documents. Companies often use this software to speed up work with documents and save money. Vitrium Security for the Enterprise optimizes business processes related to internal and external documentation. So, for example, law firms choose Vitrium Security data room software to avoid filling out paper documents and free up time for other tasks. Benefits of Vitrium Security include:
- Reduce the cost of printing and purchasing paper;
- Transparency of the work of employees;
- System mobility;
- Minimal risk of file loss or corruption;
- Ability to modify documents and access their history;
- Automate the search for the necessary files;
- Availability of ready-to-use templates;
- Automatic classification of documents according to different criteria.
With Vitrium Security, piles of papers, cupboards full of files, labyrinthine archives will be a thing of the past. All letters, files, deeds, agreements and contracts will be stored in an electronic library permanently available from any device. The search will take a few seconds: you need to select the necessary parameters, and a single database will eliminate the duplication of documents. Additionally, in the Vitrium Security electronic data room, you can immediately study the contract or agreement received, make changes and sign. The time saved can be spent on other tasks.